If you're reading this, you're probably planning to run an Open Source Comes to Campus event with us. Rock on! We've got a lot of materials and suggestions to share with you.
But before we get to the explaining and the linking, let's take a moment to talk philosophy.
You're the boss
We've done our best to document every step of our event-running process. We hope it's crystal clear exactly how we'd run the event if we were you. But we're not you - and maybe you'd prefer to do things differently. Whether it's small changes or big ones, we're glad to help you customize the
event. It's up to you!
Yes, it's up to you. Which also means you're responsible for pulling everything together. We're happy to attend the events in person, if we're local, but we usually won't be, which means you'll have to take the lead. You can do it!
Feedback is always welcome
We genuinely love feedback and critique, whether it's of our curriculum, our planning process, or how we're communicating with you. If something isn't working for you - you don't understand a request we've made, don't like an activity, or have an emergency come up and are worried you'll miss a deadline - please let us know! We want running an event to be a great experience for you!
Okay, on to the explaining and linking!
Proposing an Event
To propose an event, start by looking for a local chapter. If it exists, great! Say hello in the chapter intro thread and/or start a new topic with the title: "Proposed Event: X" where 'X' is a brief description of the location or the kind of event you want to throw. For instance, "Proposed Event: At Hogwarts University" or "Proposed Event: At Shire Library". Don't worry to much about the title, we can always edit it. See below for a template of what to put in the thread.
If there's no local chapter yet, you can request one in the new chapter thread. You can also create a "Proposed Event: X" thread as described above, in the general Chapters category. Once the chapter is created by an admin, we can move your event thread into the correct category so it is easy for everyone to find.
If you have co-organizers, encourage them to make an account on this forum and say hello as well. We'll be using these forums for a lot of the planning! If you are looking for co-organizers, say so, so that people reading the thread can offer help.
Here is a template for an event proposal thread:
TITLE: Proposed Event: brief summary of details, if known, for example "Spring 2015 at Hogwarts"
Where: name of school or other location, if known, otherwise general geographic area
When: ideal date range, can be vague ie "sometime this semester"
Who: who you are and any affiliations you have - are you part of a student club? a faculty member of a CS department? part of a local non-profit?
Please feel free to add additional information to the proposal!
Starting to Plan
You can propose an event without being 100% sure you want to organize it. Once you're ready to commit, you can get started with planning by making a copy of this trello board. Once you've done that, leave a comment in the thread with a link to the board. People who want to help organize, including Shauna of OpenHatch, will join the board and we can begin distributing tasks.
Questions? Ask them in the comments!